SearchStax Site Search release notes for November 6, 2025 include App-Level Permissions and profile-level configuration for Sorting and Location.
Highlights
The most important updates in this release.
New
- App-Level Permissions: Premium and Advanced customers can now control user access at the App level, enabling better team-based governance and security
Changed
- Profile-level configurations: Sorting and Location can now be configured at the Search Profile level. You can also apply changes across multiple Search Profiles at once.
New
New features and functionality.
[Access Management] App-Level Permissions
App-Level Permissions adds a governance layer for Premium and Advanced customers who need to manage user access at the App level rather than only at the account level.
This feature serves organizations with multiple teams or departments, each with its own web presence.
What's New
Two-tier access control:
By default, SearchStax manages access at the account level. With App-Level Permissions enabled, Owners and Admins can control which users have access to specific Apps.
How it works:
- Owners and Admins grant users access to specific Apps
- User Roles still apply (permissions are limited by role)
- All users automatically get access to new Apps (must be manually removed if needed)
- The Account Owner has permanent access to all Apps
Two ways to manage access:
1. Users by App: View and modify all users for a specific App from the App Access tab
2. Apps by User: View and modify all Apps for a specific user from their Profile screen
Key Benefits
- Improved governance and security: Teams only access Apps they're responsible for, reducing risk of accidental changes or unintended data exposure
- Operational clarity: Clear separation of responsibilities across teams and environments
- Team autonomy: Departmental or regional teams can manage their own search environments
- Scalability: Better suited for multi-team or multi-tenant structures (e.g., universities, global organizations)
Impact
This feature provides enterprise customers with more granular control over App access, especially useful for:
- Universities with multiple departments or campuses
- Large organizations with multiple brands or business units
- Agencies managing Apps for different clients
- Any organization requiring strict access governance
Action
App-Level Permissions is available to Premium and Advanced customers. Contact support to enable this feature for your account.
Changed
Changes to existing functionality.
[Search Profiles] Profile-Level Configuration
Sorting and Location settings are now available at the Search Profile level. Previously, these settings applied globally across all profiles.
These updates give you more control over how search works for different sites or audiences within a single Search App. They're only available if your Search App has more than one Search Profile.
Configuring Settings for Multiple Profiles
When you have multiple Search Profiles, you can choose which profiles should use specific configurations.
1. From the Dashboard, go to one of the following:
- Location: Under Configurations \> Advanced Configurations
- Sorting: Under Configurations \> Advanced Configurations
2. Make your configuration changes.
3. Click SAVE DRAFT or PUBLISH to open the profile selection window.
4. In the window, use the Select Profile(s) dropdown to choose which Search Profiles should receive your changes. You can select the current profile only, multiple specific profiles, or all profiles.
The window displays the current Search Profile selected by default. You can't unselect the current profile.
When you save or publish, your configuration applies only to the selected profiles. Other profiles keep their existing settings.
Impact
This gives you more flexibility in how you manage search experiences across different sites or audiences. For example, you can:
- Configure location-based search to prioritize results near different campus locations
- Set different default sorting for academic content vs. administrative content
- Customize sort options for different departments or business units
All of this can happen within a single Search App.
Action
You can now configure Sorting and Location independently for each profile. Go to Configurations \> Advanced Configurations (Location, Sorting) to get started.
Rollout
Release schedule and scope.
- Target date: Thursday, November 6, 2025
- Scope: All SearchStax Site Search customers
- Expected issues: None expected
Known Issues
Known issues in this release and any workarounds.
None expected.