Control which users can access specific Apps in your SearchStax Site Search account. By default, you manage Access Management at the account level, which means all users can access all Apps. With App-Level Permissions, you can restrict access at the App level instead. This adds a governance layer to prevent unintended access across large organizations and supports team-based access control.
Note: App-Level Permissions aren't available for all customers. If you're interested in using App-Level Permissions, please contact Support. Available on Premium and Advanced plans, as noted on our Pricing page.
Key Benefits
App-Level Permissions help you manage access when you have multiple teams or departments, each with its own web presence.
- Improved governance and security: You control which Apps each team can access, reducing the risk of accidental changes or data exposure
- Operational clarity: You can clearly separate responsibilities across teams and environments
- Team autonomy: Your departmental or regional teams can manage their own search environments independently
- Scalability: Works well for multi-team or multi-tenant organizations (universities, global companies)
How It Works
Here's how App-Level Permissions work:
- You assign access: As an Owner or Admin, you give users access to specific Apps through a point-and-click interface
Note: When App-Level Permissions is enabled and you create a new App, initial access is granted to the App creator, Account Owner, and all users with the Admin role. Other users aren't added by default.
- Site Search enforces permissions: Users can only view or modify Apps they're authorized for, based on their User Roles
Setting Up Permissions
You can view App-Level Permissions in two ways:
- Users associated with an App: View all users who can access a specific App
- Apps associated with a User: View all Apps available to a specific user
You can use either view to add or remove App/User associations.
Users by App
To view and modify the list of users who can access a specific App:
1. Add users to your account by sending invitations from the Users tab of the Account menu \> Access Management screen.
2. Go to the App Access tab of the Access Management screen. You'll see a list of Apps in your account with their authorized users.
Note: The App Access tab only appears after you've created your first App. If you don't see this tab, you need to create an App first.
3. When you create a new App, initial access is granted to the App creator, Account Owner, and all Account Admins. If a new App is created using parent-account credentials, Account Admins in both parent and child accounts are included. If a new App is created using child-account credentials, the App creator, Account Owner, and Account Admins in that child account are included.
Owners and Admins can grant access to additional users from Access Management after creation. Use the ADD USER(S) button to grant additional users access to the App.
4. To add a user to the App later, click the ADD USER(S) button and select from the list of available users.
Note: The Account Owner has permanent access to all Apps.
Apps by User
To view and modify the list of Apps available to a specific user:
1. Add users to your account by sending invitations from the Users tab of the Account menu \> Access Management screen.
2. Still on the Users tab, click a user to open their Profile screen.
3. If App-Level Permissions are enabled for your account, you'll see an App Access section containing two lists:
- Apps Available: Click an App to authorize it
- Authorized Apps: Click the (X) icon to revoke authorization for this user
4. Save your changes.
Need help? Contact support.